I think Bear Haven worked great last year; I imagine Stuart would be similar. Does a pavilion cost money? I didn't feel like we were really lacking for anything, so that doesn't seem like a cost we'd need to pay unless it would be easier logistics for the Casseday pizza crew.

Do we want to hold the annual meeting in the South part of the state this year? I don't have much of a horse in that race, and living where I do I sure don't mind less drive time, but if we have a goal to alternate them year-to-year then it's worth noting that it's been a while. Maybe our Oktoberfest / Biergarten meeting checked that box for last year?

If Fayetteville City  Park is an option they have shelters to reserve and an amazing playground. The cost from 10am - 2pm is or 3pm to 7pm is $35. All day rental is $75. I checked in with a vert nice woman at their office and she suggested the larger shelter #1.  

https://fayettevillewv.gov/departments/parks/reserve-a-shelter/ This is the web site where all the shelters are listed and the perks they come with. Usually they are just closer or farther from a bathroom, but if we met here there's also a fantastic trail system just behind where the main play area is. 

Just another option

@ianvoysey, yes, the pavilions at Stuart's are not free.

@asdolin, certainly a fine suggestion.

Some thing to consider if we ever need or want an indoor venue for free:

The Ascend WV coworking spaces around the state have very nice conference rooms that are free for use by non-profit organizations and outdoor-oriented organizations/clubs. WVMTR would certainly meet this criteria. Our locations are currently in downtown Morgantown, Martinsburg, Lewisburg, Fayetteville, Charleston, and we will have an Elkins coworking space accessible by this summer. 

The pros:

• These are very nice climate controlled spaces, with good access to a kitchenette, bathrooms, open space for a larger group/membership meeting and a smaller board room setup in case we ever needed to do a hybrid meeting (some members calling in over Zoom, etc). 
• All of the spaces with the exception of Charleston have nice outdoor patio space if we wanted to keep with the spirit of outdoor meetings. (Charleston's space is near the Capitol Market, so if we really wanted open-air we could walk over there).
• Completely free to use, just have to book the reservation ahead of time with the local Ascend staff.
• Connections: I manage the staff who manage these spaces so I can facilitate the connection and reservations.

The cons:

• Limited locations: our meetings would have to be in one of the six locations named above in order to use these spaces.
• None of the locations have food/beverages for purchase on site, we would have to bring in our own (this is allowed).
• No camping on site.
• Limited trail access: all these spaces are downtown, so while they are each in running distance to a city trail system or rail trail, they are certainly not as WVMTR-ish as places like Cheat Mountain or Bear Haven. A group run could be arranged, but if we wanted to run to/from the meeting there would be some pavement or more urban running before getting to (often shorter) dirt trail systems.

If we are considering a southern meeting for the summer and wanted to try out one of these spaces, I propose the Ascend space in Fayetteville. It's well established and about a mile's run from the Town Park trails that Ashley mentioned. 

@emilyjhuguenin, thanks Emily.  This was not at all on my radar and should we decide to meet in Fayetteville on 7/18, I think this would be perfect!

I support an annual meeting in the southern part of WV. Fayetteville is good and we should consider the Ascend building. @emilyjhuguenin are alcoholic beverages permitted within the Ascend buildings? However, a $35 charge for Fayetteville pavilion is not unreasonable and it gives space for kids to run and play during the meeting. As long as the weather is nice.

Unfortunately, my calendar currently has a work event on July 18 that I cannot evade. 

How does everyone feel about Fayetteville on 7/18?  I think it's a good idea to try a location that is more convenient for club members in the southern part of the state.  It a super cool town with tons of great running options.

If we would agree on this, @emilyhuguenin would you be willing to attempt securing the Ascend working space for us?

We would likely stick with a similar run/meeting schedule as in the past:

• 9:00 am: Run (maybe even 9:30 to account for some potentially longer travel time for some)
• 12:00 pm: Lunch (Catered by something local?)
• 1:00 pm: General Membership Meeting. 
• 2:30 pm: Board of Directors Meeting.

@arhodes5, toss out some other dates that would work for you.  Anywhere from 7/1-8/31.

I am pretty open in July currently and of course love a southern meeting space!

Yes I can secure the Ascend space for July 18 if we end up confirming this. Yes BYOB is permitted; as long as we are not "serving" or selling alcohol a discreet cooler of beverages is fine. 

I should be able to make it July 18 or 25, I cannot attend July 3-5 or July 10-12.

However, even if for some reason I can't attend, we can still get access to the Ascend space. 

@emilyjhuguenin, thank you.  Let's see what alternative dates Andrew comes back at us with.  I cannot do 7/25 (Augusta Festival in Elkins).

Dates that work for me. Thanks for accommodating. 

July 26

Aug 1

Aug 2

Aug 8

Aug 9

@arhodes5, July 26, Aug 1, Aug 2 would work for me (8/8 and 8/9 unfortunately do not).

What is the consensus for everyone else as far as a date?

I feel like we're ok with Fayetteville as the location and "renting" the Ascend space as option 1 and the City Park pavilion as option 2.  Does that feel accurate?